Executive Assistant - President

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Position Overview: 

As the Executive Assistant, you will be the primary point of contact for all internal and external inquiries pertaining to the President. To be successful you must thrive in a results-driven, collaborative work environment where you will be expected to exercise sound judgement in a multitude of situations. 

 

 

You’ll thrive in this position if you are: 

  • Service-oriented: you’re a people person who is systematic and trustworthy, so you’ll keep our President informed and keep their sensitive information confidential.  
  • Exhaustively meticulous: you have an unrelenting attention to detail leaving nothing to chance while understanding what deserves your immediate attention and what can wait until tomorrow or next week. 
  • Adaptable: you’re at ease in a fast-paced environment and alter your course when priorities shift and personalities change. 
  • Thick-skinned: you naturally let things roll right off your back and are relaxed in the face of adversity. 

 

Responsibilities: 

  • Research, prioritize, and follow-up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, and/or response. 
  • Provide phone coverage and screen/triage calls and messages. Greet and assist planned guests and manage any unannounced visitors. 
  • Plan and coordinate President’s schedule. Act as a “gatekeeper”, prioritize meetings and manage any scheduling conflicts. Keep the President informed of changes. 
  • Provide a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility and trust. 
  • Assist with meeting preparation, e.g. Preparing materials, obtaining materials in advance, distributing materials, and keeping the President on-schedule. Highlight key information the President should pay attention to. 
  • Prepare updates and organize information for reports, correspondence, presentations, budgets, etc. Proofread documents for accuracy, format and arrangement of material. May conduct research on behalf of the President. 
  • Prepare and type reports for the Board of Directors and stockholder meetings, maintaining records and confidential files. 
  • Arrange and optimize travel (e.g. transportation, accommodations, agenda) based on the President’s travel needs and preferences. 
  • Coordinate and/or assist with team meetings (e.g. staff meetings, all-hands meetings, quarterly on-sites/off-sites, team gatherings, etc.) May assist with event planning. 
  • Sort, screen and distribute incoming and outgoing mail for the President. May highlight particular information of interest and/or curate reading material. 
  • Prepare expense reports and manage payments for expense items.

 

 

Qualifications
  •  5+ years of Executive Assistant experience supporting C-Suite executives within a large, complex company. 
  • Bachelor’s Degree preferred 
  • Advanced proficiency with MS Outlook, Word, PowerPoint and Excel. 
  • Proven ability to use discretion when working with confidential information. 
  • Able to adapt to competing demands with the highest level of service and response. 
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. 
  • Very strong interpersonal skills and the ability to build relationships at all levels internally and externally.
 

 

Benefits:

This position offers industry-leading benefits including; medical, dental, vision, 401K with match, tuition reimbursement and a sabbatical after five years of employment for qualifying staff members.

  

About Us: 

Recognized as one of the FORTUNE “100 Best Companies to Work For" in 2017, for the fourth consecutive year,The Cheesecake Factory Incorporated operates more than 200 full-service, casual dining restaurants throughout the U.S. and Puerto Rico. Internationally, sixteen The Cheesecake Factory® restaurants operate under licensing agreements. Continuing on our path to becoming a Global Iconic Brand, we employ more than 35,000 staff members, 320 of whom work at the corporate support center in Calabasas Hills, CA.  #SoCheesecake  #GreatPlaceToWork2017  

 

 

The Cheesecake Factory Incorporated is an Equal Opportunity and E-Verify Employer and provides reasonable accommodations consistent with its legal obligations; we do not provide work visa sponsorship.

 

Job ID: 1700969
Location: Calabasas, CA US,
The Cheesecake Factory 12/28/2017 1:59:22 AM
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